TERMS & CONDITIONS
Effective Date: July 16, 2025
These Terms and Conditions govern your participation in polenomads hosted events and experiences. This includes, but not limited to: polecations, pole camps, group trips, and pole in the park. By attending a polenomads hosted event, you agree to these terms.
1. Polenomads Events
1.1 Booking
All bookings for polenomads events are subject to availability and must be made through our official channels. A deposit is required at the time of booking to confirm and reserve your spot. Deposits are nonrefundable and non transferable.
1.2 Cancellations, Refunds & Transfers
All payments are nonrefundable. Deposits are nontransferable. Your full balance, less your deposit, can be transferred to a future polenomads hosted event up to 90 days prior to the event you originally signed up for. After 90 days, no transfers will be granted and your cancellation will result in a loss of funds without credit.
We strongly recommend purchasing travel insurance to protect against unexpected changes, delays, or personal emergencies.
1.3 Itinerary Changes
We reserve the right to modify or cancel any part of a polecation due to unforeseen circumstances (e.g., weather, venue changes, instructor availability, or minimum attendance not met). If a major change occurs, we will notify participants and offer suitable alternatives where possible.
1.4 Code of Conduct
All participants are expected to conduct themselves respectfully and professionally. Any behavior that is disruptive, unsafe, discriminatory, or inappropriate may result in removal from the event without refund or compensation.
2. Photography & Media Release
By attending a polenomads event, you acknowledge and agree that photography, video, and audio recordings may occur. You grant polenomads full permission to capture, use, and publish images or recordings of you—including your face, body, voice, and participation—for promotional, commercial, and editorial purposes across all media platforms, including but not limited to websites, social media, advertising, and printed materials.
Participation in polenomads events constitutes a full release of any present or future claims related to the use of such media. Media participation is a condition of attendance and is not optional.
3. Liability Waiver
By registering for and participating in any polenomads event, you voluntarily assume all risks associated with travel, physical activity, excursions and group participation. These risks may include, but are not limited to, injury, illness, travel delays, or lost property.
Polenomads and its affiliates, contractors and instructors are not responsible for any injuries, damages, losses, or expenses that may occur before, during, or after the event. You agree to sign required waiver or release forms before participating.
4. Accuracy & Updates
While we strive to provide accurate and up-to-date information, we do not guarantee that all content on our website or event listings is free of errors. We reserve the right to correct mistakes, modify event details, or update these terms at any time without prior notice.
Participation in polenomads events constitutes acceptance of any revised Terms.
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